Privacy Policy
Last Updated: June 2026
The Academic Boardroom is committed to protecting the personal information of both our contributors and readers. We want our website to be a safe, secure, and professional environment. This policy outlines what information we collect, how we use it, and how we protect your rights.
In this Privacy Policy, “personal data” or “personal information” means any information relating to an identified or identifiable individual.
Core Data Protection Principles
The Academic Boardroom strictly complies with modern data protection standards (including the UK/EU GDPR, the California Consumer Privacy Act, and equivalent regional privacy regulations). We ensure that your data is:
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Processed lawfully, fairly, and transparently.
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Collected only for specified, explicit, and legitimate purposes.
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Adequate, relevant, and limited to what is necessary.
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Accurate and kept up to date.
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Retained only as long as necessary for the purposes for which it is processed.
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Processed securely to protect against unauthorized or unlawful processing, loss, or damage.
Collection and Use of Personal Information
The Academic Boardroom collects and processes personal information based on how you interact with our platform.
Information You Provide Voluntarily
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Account & Profile Creation: Registering as a contributor or expert panelist or creating a user profile. This includes your name, email address, professional title, and institutional affiliation.
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Newsletters & Subscriptions: When you subscribe to our briefings or newsletters, we collect your email address and communication preferences.
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Community Engagement: Joining discussions, commenting on articles, submitting feedback, or participating in surveys.
Information Collected Automatically (Cookies & Analytics)
When you visit our site, our third-party partners and we automatically collect certain technical information via cookies, web beacons, and pixels:
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Google Analytics: We use Google Analytics to understand how visitors engage with our media hub. This includes tracking anonymized IP addresses, browser types, device types, operating systems, referring URLs, and your interactions on our pages. This data helps us improve our content delivery and user experience.
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Cookies: Small text files stored on your device that help our website function properly, remember your preferences, and secure your account.
Managing Your Choices: You can manage or disable cookies directly through your browser settings, or customize your preferences using the cookie consent banner displayed on our website.
How We Use Your Data
We use the information we collect to:
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Operate, maintain, and optimize The Academic Boardroom platform.
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Publish contributor profiles and community discussion posts.
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Send you editorial briefings, newsletters, and updates (which you can opt out of at any time via the “unsubscribe” link).
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Analyze website traffic and user trends to refine our media strategy and institutional research.
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Prevent fraudulent activity and maintain site security.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site, you may opt in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor had visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Disclosure and Sharing of Personal Information
To foster a collaborative academic and executive community, certain information is shared publicly:
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Contributor Profiles: If you register as a contributor or author, your profile details (name, professional role, bio, and headshot) will be visible to our audience.
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Public Comments: When you comment on articles, your name and designated professional details will be published alongside your post.
Outside of these public interactions, The Academic Boardroom does not sell, rent, or trade your personal information. We only share data with trusted third parties under the following conditions:
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Third-Party Service Providers: We share data with vendors who assist in operating our website, managing email newsletters (e.g., Mailchimp, ConvertKit), or analyzing site data (Google Analytics). These partners are legally bound to keep your data confidential and are prohibited from using it for any other purpose.
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Legal Requirements: In exceptional circumstances where we are required or authorized by law (e.g., to comply with a subpoena or protect public safety).
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With Your Consent: If you explicitly authorize a specific third-party disclosure.
We collect information about you during the checkout process on our store.
What we collect and store
While you visit our site, we’ll track:
- Products you’ve viewed: we’ll use this to, for example, show you products you’ve recently viewed
- Location, IP address and browser type: we’ll use this for purposes like estimating taxes and shipping
- Shipping address: we’ll ask you to enter this so we can, for instance, estimate shipping before you place an order, and send you the order!
We’ll also use cookies to keep track of cart contents while you’re browsing our site.
When you purchase from us, we’ll ask you to provide information including your name, billing address, shipping address, email address, phone number, credit card/payment details and optional account information like username and password. We’ll use this information for purposes, such as, to:
- Send you information about your account and order
- Respond to your requests, including refunds and complaints
- Process payments and prevent fraud
- Set up your account for our store
- Comply with any legal obligations we have, such as calculating taxes
- Improve our store offerings
- Send you marketing messages, if you choose to receive them
If you create an account, we will store your name, address, email and phone number, which will be used to populate the checkout for future orders.
We generally store information about you for as long as we need the information for the purposes for which we collect and use it, and we are not legally required to continue to keep it. For example, we will store order information for XXX years for tax and accounting purposes. This includes your name, email address and billing and shipping addresses.
We will also store comments or reviews, if you choose to leave them.
Who on our team has access
Members of our team have access to the information you provide us. For example, both Administrators and Shop Managers can access:
- Order information like what was purchased, when it was purchased and where it should be sent, and
- Customer information like your name, email address, and billing and shipping information.
Our team members have access to this information to help fulfill orders, process refunds and support you.
What we share with others
We share information with third parties who help us provide our orders and store services to you; for example —
Payments
We may accept payments through PayPal and Stripe. When processing payments, some of your data will be passed to PayPal, including information required to process or support the payment, such as the purchase total and billing information.
Please see the PayPal Privacy Policy for more details.
By using this extension, you may be storing personal data or sharing data with an external service. Learn more about how this works, including what you may want to include in your privacy policy.
Data Security and International Transfers
We implement robust technical and organizational security measures to safeguard your personal data from unauthorized access, modification, loss, or disclosure.
Because our digital ecosystem utilizes cloud-based hosting and third-party tools, your data may be transferred to and stored on servers located outside your home country. We ensure that all cross-border data transfers comply with appropriate legal safeguards (such as Standard Contractual Clauses) to guarantee your data remains protected.
Your Rights and Access to Your Data
Depending on your geographic location (such as the EU, UK, or states like California), you have specific legal rights regarding your personal data, including:
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The Right to Access: Request a copy of the personal data we hold about you.
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The Right to Rectification: Request that we correct inaccurate or incomplete data.
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The Right to Erasure (“Right to be Forgotten”): Request that we delete your personal information, subject to certain legal exceptions.
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The Right to Opt-Out: Object to or restrict the processing of your data, or opt-out of automated profiling and tracking.
To protect your privacy and security, we will require you to verify your identity before fulfilling these specific data requests.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long do we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users who register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights do you have over your data?
If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
Contact Us
If you have any questions about this Privacy Policy, wish to exercise your data rights, or want to update your communication preferences, please contact our privacy team at privacy@academicboardroom.com.